Step-by-Step: Adding a Frame and Linking It Properly

Create the new frame record as normal:

• Go to Inventory > Frames

• Enter the Model Number/Name

• Set Retail Price, List/Cost Price, Quantity on Hand, color, size, etc.

• Fill in any other fields you normally use

Assign the Category (this links the frame to its Collection/brand)

• Click the Category tab inside the frame record

• Click Add New

• The Product ID will auto-generate – do not change it

• Select the correct Collection from the drop-down list (e.g., Ray-Ban, Oakley, Kate Spade, etc.)

• Click the Save icon

Assign the Manufacturer

• Still in the same frame record, click Add in the Manufacturer section

• The Product ID will auto-generate again – leave it alone

• Choose the correct Manufacturer from the drop-down (e.g., Luxottica, Marchon, Safilo, etc.)

• (Recommended) Assign the Vendor – this records who you actually purchased the frame from

• Click Save

Why This Matters

• Linking the Collection keeps your frames grouped under the correct brand for displays, sales reports, and marketing.

• Linking the Manufacturer ensures accurate royalty reporting and manufacturer-specific searches.

• Adding the Vendor tracks true cost and purchase history – extremely helpful when the same frame can come from multiple sources or when pricing changes between vendors.